Today’s HRMS market is flooded by lot of HRMS vendors. It is very difficult as a HR person to choose the best one which suits their requirements. Each vendor markets their product with their core functions. It makes even tougher for the HR person to judge the product capabilities, if they are looking for a full fledged HRMS system which can fully automate the HR process in their organization. So now you may think that once you choose the perfect vendor from your perspective, you have completed the whole cycle. But in reality the most difficult task would be implementing the HRMS in your organization.
In the real scenario, most of the HRMS implementation fails or take ages to complete. This is due to improper planning from the HRMS vendor and also due to false promises. Also cooperation from the HR person is also really important for completing a successful implementation. Because this is a two way process between the HRMS vendor and the HR person. So before starting the implementation, detailed discussion and planning should happen between both parties. A successful implementation can be completed only by a step by step systematic approach from the vendor side. The major steps are as follows.
1. Planning the implementation
2. System study of current environment
3. Migration of existing data
4. Testing of the system
5. Training of the HRMS for HR person
6. User acceptance from the HR person
7. Go live
Each HRMS vendors follow different approach in completing the above process. According to that each of the process listed above can be completed one by one or simultaneously also. Each steps listed above has its own criticality and importance. As a HR person it is really important to monitor whether the above steps are properly executed for a proper and successful implementation.
HRMS implementations are a critical step in the overall ROI process. Implementing HRMS systems requires all involved to deal with personal and confidential data. Accurate HRMS data is the key to the systems effectiveness. For a successful HRMS implementation try not to implement too many modules at one time. Define what modules are in scope and what modules are not. Keeping a realistic time frame is an integral part of the overall implementation.
A good implementation project should include comprehensive stakeholder engagement, in-depth HRMS testing and a carefully-planned training program.
HRMS applications have several options open in order to be more accessible to businesses of all sizes, but its very important to consider what exactly needs to be upgraded or changed altogether prior to HRMS implementation. Generally speaking, changes of this nature are endorsed by management, and someone should be assigned to help ensure successful implementation.
Whether its an HCM System or a simple HRMS management system, careful consideration needs to be made in order to best understand how to effectively implement the new HRMS. Its important to be aware of the impact the new system will have on your business as well, and how to best put it into place. With management on side and offering training to their personnel, businesses can save time and money over the long term by offering better management services to their employees.
Contact us to see how we can help you automate and streamline your workforce management needs.