Why you should look for new vendor for HRMS?
In India most of the companies are still using an outdated HRMS or basic excel to manage their HR activities. Now technology has developed a lot and same thing applies to HRMS. Now a days automation plays a crucial role for any HRMS system. Your current system might be satisfying your existing needs, but you are missing the automation and technological advantages of latest HRMS systems in the market. If you face any one of the following issues, it is high time that you should migrate to a latest HRMS system.
Still you are dependent on paper and printing data?
Todays IT world is rapidly moving to a paperless ecosphere and a proper HRMS will be designed with this goal in mind. If the current vendor convinces you that paper printing is quite normal then you should think about migrating to a new HRMS solution. A fully automated HRMS will come with almost zero printing needs.
Current system is slow and difficult to use
Do you feel that your existing system is very slow and hard to use? Do you manually transfer data between each module? Or do you feel like your HRMS is almost like a data entry tool? Then you should think about a fully automated HRMS which will automatically manage and moves employee data across all the modules of HRMS. If you call your vendor for most of the time in managing the current system then you should think about changing your system. Because a proper HRMS system should be very user friendly and it could be used by the people from HR background. Otherwise you would be investing a lot of time in calling your vendor for managing the system.
Poor customer support
If you feel like you are at the mercy of your current vendor for support you should think about changing the vendor. There are good products available in the market with excellent support, because ongoing support is a critical factor for any business for managing the HRMS system. If the whole system goes down one fine day due to some technical problem and your current vendor support staff does not respond properly then it will be like a big adversity for your business. So always choose a HRMS vendor with good ongoing support.
Improper resource utilization
If you have a HRMS in place and still if you see employees running to the HR for minor details then you should think about migrating to a new system. Because if you have a proper automated HRMS you can avoid all these stuffs and the entire employee and HR communication will be automated through the HRMS. This not only saves time of employee and HR but also makes sure that proper resource utilization is maintained.
Remember the key test is if the accuracy of the data in the new system equals or exceeds the old then your HRMS data migration was a success. These new HRMS platforms will require a specific roadmap that ensures the right approach to migrate to a new platform that will leverage human capital as demanded. Use this opportunity to make a transformational debut for your HRMS platform and you will have very happy, engaged and aligned employees!